CHELSEA TEE TIME SYSTEM

2011 Request Tee Time Start Date - April 18, 2011

• Tee time requests can be made using the Chelsea internet system until midnight on the Tuesday immediately prior to the next State Day.
  

• On Wednesday morning (7AM-12PM) immediately prior to the State Day in question, placement will run and tee times will be assigned.  You will not be able to access the Chelsea system while placement is taking place.
  

• From Wednesday 12PM until Friday 7AM immediately after placement, the tee times will be posted on Chelsea.  To access  that information, go to the VSWGA website at www.vswga.org and click on the Chelsea Tee Time link on the home page.  You can review your tee time and make any changes, cancellations or additions.
  

• At 7AM on the Friday immediately prior to the State Day in question, the Chelsea System closes for that particular State Day.
  

• Any additions, changes, or cancellations after the close of Chelsea at 7AM on the Friday prior to a State Day must be called in to the designated point of contact listed on paged 25-28 in the State Day book or on the course's page on this website.  These calls can only be made Saturday through Monday before the event between the hours of 8AM and 6PM.

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1. GENERAL INFORMATION

   A. Start-up date is April 18, 2011 (nothing before this date will be registered)..
   B. There is no link of foursomes with another foursome.
   C. Cart requests will be Y, N, or C (C means there are limited carts available on that you will have to call the club to request a cart).
   
   

2. AUTOMATED PHONE SYSTEM

   A. The 800 number for the automated phone system is no longer supported.
   
   

3. AUTOMATED INTERNET SYSTEM linked from www.VSWGA.org

   A.  To gain access to the Chelsea system through the Internet, you will be required to login with your 7-digit Ghin Handicap number (including all leading zeros) and your Internet password.  If your GHIN number is a six-digit number, you will need to put a zero in front of the number.  For example, if your number is 123-456, then you would enter 0123456.  If your number is 123-4567, then you would enter 1234567.  Your initial Chelsea Internet password is “1234” until you change it.  To change it, enter a unique password on your profile page.   If your email address is missing or incorrect, you can also enter it on your profile page.  The unique Internet password will prevent unauthorized access to your account.  The email address will allow the system to email to you any requests or bookings, made or cancelled, where you were one of the golfers on the team.   The system will also be able to email to you the actual course and time you received during the placement process each Wednesday.

   B.  Members will be able to specify the general number of minutes they are from south courses, the north courses and central courses of the state through the Internet.  This will adjust the time you want when we place your request.  For example, lets say that you had specified that you are 25 minutes from the south courses, 0 minutes from central courses and 50 minutes from north courses.  Lets also say that you made an 8 AM request where the primary course was located in the South and your secondary course was located in the North.  Consequently, when Chelsea tries to place the request at the southern course, it will adjust the preferred time to 8:25 AM.  If no times were available at the South course, Chelsea will adjust the preferred time to 8:50 AM when trying to place your request at the northern course.  ALL MEMBER’S LOCATION MINUTES WILL BE INITIALLY SET TO “0” MINUTES.
   
   

4. CHELSEA PRIORITY SYSTEM

   A. Each course will be assigned a variable point value ranging from 1 to 3 points. For example, the Dorset course is assigned 1 point, the Lake Morey course is assigned 2 points, and all
   all 9-hole courses are assigned 3 points.  Players will accrue points based on the courses they have played.

   B. The total points accumulated of each player in your request will be totaled together and divided by the number of players in your request to determine a team average.  Those requests with a higher team average than yours will be placed before you.  Those requests with a lower team average than yours will be placed after you. Requests that had the same team average are placed based on the smallest random number assigned to each request during the placement process.

   C.  Three and four player requests are placed before one and two player requests.

USING THE CHELSEA TEE TIME PHONE SYSTEM

Internet Tee Time Requests are Recommended

TO REQUEST A TEE TIME

1. You will hear the VSWGA welcome message and, at times, other pertinent information.
2. You will be given these options:
• Press 1 to make at tee time request.
• Press 2 to review assigned tee times.
• Press 3 to cancel a request (prior to placement).
• Press 4 to edit a request (edit tee time, course or change players - prior to placement).
• Press 7 to review (or edit) your personal name greeting.
3. You will be asked to enter the date you wish to play.  Enter six digits.  For example July 11, 2006 = 071106.
4. You will be asked to enter your first course selection by entering 1, 2, or 3 with the name of the course stated after each number.  You will have an option to make just one course selection  or request backup courses if your first or second course selections are filled.
5. Enter the number of players in your group (have all players' GHIN numbers ready).  Up to four players may be entered.  You are the "captain" as the caller.  The system will ask you to speak your name as the system plays back names instead of GHIN numbers when giving confirmations.  You have to do this just once.  IMPORTANT: if you have two leading zeros in your GHIN number, drop one zero.
6. Chelsea asks if you want a cart.  Press 1 for yes, press 2 for no.  If there is a shortage of carts at a particular course, you will be advised so in the opening greeting.  It is up to you to check if you received a cart in the lottery (view website after placement on Wednesday after 9:00am or call rep/pro shop after Friday 2pm).
7. Enter four digits for the time you wish to play (9:30 am = 0930).  Chelsea asks if you want to set the earliest and latest time parameter (to play within a certain time frame).  The greater the time parameters you give, the better chance you have of being placed.
8. Request information will be played back to you.  Press 1 to accept or 2 to reject.
9. You will be told that a tee time REQUEST has been accepted and your confirmation number will be given to you.  Please note your confirmation number as you will need it if you wish to make changes or cancel.  Press 1 to hear your confirmation number again; press 2 to link to another group; press 8 to return to the main menu, or press 9 to exit.
10. TO CONFIRM A TEE TIME, enter your GHIN number.  Chelsea will play back all assigned tee times for you and your playing partners.