VERMONT STATE WOMEN’S GOLF ASSOCIATION
MINI MEETING

Meeting: Board of Directors / Committee Chairs
Date: June, July, August, September 2007
Place: Via e-mail, no physical location 

Participants: Sue Ginnett, Elizabeth Walker, Phyllis Simon, Cheryl Hoar, Tracy Sloan, Nancy Myers, Pat Job, Roberta Lynch, Mary Corey, Cindy Paquet, Harriet Parot, Suzanne Neville, Jeanne DiBattisto, Kathy Allbright, Carolyn Barbieri, Shari Pfannenstein, Mary Ann Levins. 

Recorded by: Mary Corey 

President’s Report: Sue Ginnett e-mailed the June Agenda as follows:  

1.  How should we pay Closest to The Pin winners at State Days? 

2.  Will the VSWGA pay for training and expenses for the VSWGA Director of Administration and the Computer Assistant’s travel to New Jersey and attend TPP program training? 

3. Should the VSWGA reimburse Suzanne for travel expenses when she goes to various State Days to help new reps even though she signs up to play at these courses?  However, if the Board decides not to allow this expense, I will ask Jeanne to pay Suzanne for the two travel expenses for Kwiniaska and Woodstock and start the new non payment policy as of July 10. (If we started the season with no clear cut rules concerning this issue, then the rules should not, in my opinion, be retroactive.)           

Results of June Mini Meeting:

1. June Mini Meeting results, regarding how we pay Closest to The Pin (CTTP) winners at State Days. The vote was unanimous that “monies paid out to the winners of the CTTP contest will be by division. Winners will receive 1/2 of the monies collected based upon the number of participants in the division.”  

2. The VSWGA will pay for the TPP Program Training and Expenses.

                                    a. Seven out of eight Board members responded. All seven voted to reimburse Suzanne Neville and her husband (our computer assistant) for expenses incurred in traveling to New Jersey to receive training in the TPP program.  

b. Of those responding there was no clear cut decision as to whether to simply reimburse expenses incurred or to set limits as to the amount of reimbursement we would pay.  

In responding to Suzanne, no specific spending amount was set but the Board did emphasize they expected her expenses to be "reasonable".  It was suggested that she follow standard travel Per Diem guidelines. If Suzanne followed those guidelines, the cost to the VSWGA for this training would not be more than $320. 

3. In July the Board made a decision concerning Suzanne Neville and the expenses we would and would not pay when she went to State Days "to help" new Reps. 

The decision of the Board was that if Suzanne traveled to a course to help with a State Day and DID NOT PLAY, we would cover her travel expenses. HOWEVER, if Suzanne DID PLAY in the State Day (in spite of the fact that she might also help in the running of the State Day) we WOULD NOT pay her expenses.  

August Mini Meeting #1 Agenda: 

1. Would the board consider raising the amount of money that we contribute to help subsidize the USGA Vermont Team from $1,000. to $1,500.?  

2. Should the VSWGA pay Suzanne’s travel expenses and motel expenses when she goes to one of our State Tournaments and both WORKS and PLAYS?   

Results of August Mini Meeting #1 Agenda: 

1.  The VSWGA voted to increase the amount of money we will contribute to help subsidize the expenses of the Vermont team who will represent us at the USGA Women's State Team Championship to be held at Woodlands, Texas in September from $1000 to $1500. (Vote was 7 YES and 1 abstention) RESCINDED.                                                                                                                       

Decision #1 was rescinded on September 2007.   State Day Book page 42 is a misprint.  It should have been $2,000. See (04/22/3 Minutes, Page 3).  The 2007 USGA Team will be reimbursed $500. to be split three ways.  

2. The VSWGA will pay Suzanne Neville's expenses (travel, food, and lodging) for our three major tournaments where she is expected to be present and working even though she may be a participant in the tournament. (Vote was 6 YES, 1 NO, and 1 abstention). 

August Mini Meeting #2 Agenda: 

1.  Request input from the Board/Committee Chair’s for the REP MEETING OF OCT. 2 AT CROWN POINT. 

2. Determine date of Fall Closing BOARD/COMMITTEE CHAIR MEETING. 

3. Discuss handicap divisions for Final State Day.  

4. Input for our Closing Fall Board/Committee Chair Meeting Agenda.   

Results August Mini Meeting #2: 

1. a. Revisit what constitutes a membership. 
    b. Rating of Vermont courses.  
    c. Pace of Play. 

2. The Fall Closing Board/Committee Chair Meeting is scheduled for 10:00 A.M. on October 9, 2007 at Lake Morey Inn. 

3. Discuss possibility of changing State Day from Stroke play to a Quota. Point System. 

                        4. Input for our Closing Fall Board/Committee Chair Meeting Agenda.  
    1. Discuss Tournament Budgets      

August Mini-Meeting #3: 

1. Kathy Allbright sent Sue Ginnett an e-mail regarding her concern over the State Amateur having only 59 players with a budget based on 80 players.  With 21 fewer players, there was a $1,016.49 deficit. SHOULD WE REDUCE THE CHIT MONEY OR LEAVE THINGS AS THEY ARE AND COVER THE OVERAGE OF $1,016.49. 

Results of August Mini-Meeting #3: 

1. The board voted unanimously to leave things as they are and cover the overage of $1,016.49.   

September Mini Meeting #1 Agenda: 

1. Election of new Board Members:

Due to not having enough time for the board to discuss the pros and cons of the Nominees. The Nominating Committee consisting of Phyllis Simon, Tracy Sloan, and Elizabeth Walker presenting the following slate for approval.                     

                        Polly Gadbois, Judy Manley, and Tracy Sloan  

                        The floor will be open for additional nominations.   

            Results of Mini Meeting #1 Agenda: 

1.  The board voted unanimously to accept the slate. 

Meeting Adjourned: September 27, 2007   

Next Meeting Scheduled for October 2, 2007  
Place: Crown Point Country Club  
Time: 9:30 a.m.