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VSWGA Mini Meeting Minutes
Posted: 10/1/08
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VSWGA Mini Meeting Minutes
Posted: 10/1/08
VERMONT STATE
WOMEN’S GOLF ASSOCIATION
MINI MEETING
Meeting:
Board of Directors / Committee Chairs
Date: July,
August, and September
2008
Place: Via
e-mail, no physical location
Participants:
Sue Ginnett, Elizabeth Walker, Phyllis Simon, Tracy Sloan, Nancy Myers, Pat
Job, Roberta Lynch, Mary Corey, Cindy Paquet, Harriet Parot, Suzanne Neville,
Jeanne DiBattisto, Kathy Allbright, Carolyn Barbieri, Shari Pfannenstein, Mary
Ann Levins.
Recorded
by: Mary
Corey
President’s
Report: Sue Ginnett e-mailed the Mini Meeting Agenda to the Board and
Committee Chairs. The final
results are listed below.
June
2008:
Junior
Girls Golf: The VSWGA passed a motion to
donate $1500 from our Junior Golf Restricted Fund to support Vermont Junior
Girls Golf in 2008 as matching funds for the grant being submitted.
New
Equipment: Harriet Parot notified the
VSWGA board that her printer/fax/copier no longer works.
The board unanimously agreed that she could purchase a new machine not
to exceed $300.
July
2008:
Closed
Session: The Board held a closed session in July regarding two State
Day participants misconduct at the Williston State Day. Both were suspended for three weeks.
Course
Directions Booklet: Suzanne Neville-
suggested that we develop a separate
booklet with directions to all VSWGA clubs.
It would be in larger print and the directions would be removed from
future State Day books. The board
did not agree. The majority thought it was best to keep everything in one
book.
August
2008:
Agenda
Meeting:
August 7, 2008 Sue Ginnett sent an email asking the board to meet to
establish an Agenda for the Annual Meeting. Due to many conflicts it was decided that an e-mail Mini
Meeting would be the most successful way to accomplish this task.
Agenda results from the Mini Meeting:
1. Appoint a Pace of Play Committee.
2. Discuss the problems of
Clubs without Reps.
3. Talk about changing the
Major Tournament Prize Money to host club chits.
Example: The prize money for the Seniors would be Neshobe chits, Mid
Amateur prize money would be Haystack chits and the Amateur prize money would
be Burlington CC chits. State
Day Chits would remain as VSWGA chits, which may be used at any club.
4. Change in Annual Meeting Format: Look as the possibility of extending the meeting time frame and shorten the golf to a 9-hole scramble.
5. Change By-laws to recognize
e-mail Board Meetings and e-mail Board Meeting Notifications.
Plus change corporate office address and revise a portion of the
Secretary’s duties.
Fall Meeting: The Fall
Board & Committee Chair Meeting is scheduled for 10:00 a.m. on Tuesday,
October 14, 2008, at Lake Morey.
Second August
Mini Meeting:
1. The motion to
pay $3.00 per State Day point for this year was PASSED (unanimous decision).
2. The motion to
pay all State Day points earned for this year (2008) was PASSED (unanimous
decision).
3. The Board voted
to select the next Rating Chairperson from a list generated both by Carolyn
Barbieri and the Club reps.
4. By a vote of 5 to 1, the
Board indicated that they would like to present a slate of Board candidates at
the Annual meeting rather than presenting all 5 names to the Club Reps at the
Annual Meeting.
The slate to be presented at the Annual meeting is Jeannie Morrissey
from Williston, Judy Manley from Brattleboro, Ellen Sheffer from Neshobe,
Kathy Allbright withdrew her name as a candidate.
5. On 09/03/08 Polly
Gadbois, Director-North,
resigned her position on the Board due to family health issues. The Board
selected Deb Warner from Champlain to replace Polly as Director- North and
complete her term on the Board.
This selection will need to be approved by the Membership.
Pace of Play:
The Board voted to set up a Committee to deal with the problem of "Pace
of Play" at State Days. The
Board also indicated they thought that "Pace of Play" should not be
a topic for discussion at the Annual Meeting other than announcing that the
Committee is being formed and anyone interested in serving should contact the
Committee Chair - The Board will select
the Committee Chair.
Other Topics
discussed were the Sugarbush Cart Fee and Clubs adding on Tee Gifts with
mandatory skins - Nothing was resolved.
Meeting
adjourned: September 27, 2008.
