Meeting: Board of Directors / Committee Chairs

Date: May 2009

Place: Via e-mail, no physical location

Participants: Tracy Sloan, Sue Ginnett, Mary Corey, Suzanne Neville, Jeanne DiBattisto, Nancy Myers, Kathy Allbright, Cindy Paquet, Sarah Lee, Judy Manley, Ellen Sheffer, Jeanne Morrissey, Shari Pfannenstein, Harriet Parot, Phyllis Simon, Deb Warner, Kristine Lohrman.

Recorded by: Mary Corey

President’s Report: Tracy Sloan e-mailed the Agenda on May 22, 2009:

Chelsea Tee Time update:  The issue before the board is, after three State Day placements do we want to change the procedure for revising placements?  During the original discussion the reasons for the change was to save time in the office and lead-time to get the information to the course/Club Rep. This has not worked out as we had planned.

Decision:  May 27, 2009, Based on the votes received, the State Day procedures will be changed to allow tee time revisions through Chelsea, beginning Wednesday after noon 12:00 p.m. until Friday morning 7:00 a.m.  This procedure will be the same as the 2008-playing season.  Initial placement on Chelsea will be done on Wednesday.  Players will have the opportunity to change or cancel their tee times until Friday 7:00 a.m.  Courses/Club Reps will still be responsible for receiving changes from Saturday through Monday.

Suzanne will work with Chelsea to determine the timing of the change.  We are hoping the change can take place in time for the June 9th State Day.  The effective date of this change will be sent out to Club Reps, posted on the website and on the Chelsea log in screen.

Other Business:

The State Day Results topic was overlooked for the October 7, 2009 Minutes:

At the October 7, 2009 Fall Board Meeting it was decided that the Club Reps would take back the responsibility of sending the State Day results to the newspapers.   It was thought that this change would improve the results being published more timely.

The State Day results are published on the website after the office receives the results from all three courses.  The results are double checked then forwarded to Cindy for posting on the website.

Meeting Adjourned May 28, 2009

Final revision May 29, 2009