VSWGA Fall Meeting Minutes
STATE WOMEN’S GOLF ASSOCIATION
Annual Executive Committee Meeting
Date/Time: October 6, 2009 / 9:00 a.m.
Place: Lake Morey
by: Alburg 1,
Basin Harbor 1, Bellows Falls 2, Blush Hill 1, Bradford 2, Brattleboro 4,
Burlington CC 2, Cedar Knoll 1, Champlain 2, Copley 2, Country Club of Barre
1, Country Club of Vermont 2, Crown Point 2, Dorset Field Club 1, Enosburg
Falls 2, Essex 1, Equinox 2, Green Mountain National 1, Lake Morey 3, Lake St.
Catherine 2, Manchester 1, Montague 2, Mount Snow 2, Neshobe 1, Newport 2,
Okemo Valley 1, Proctor-Pittsford 1, Quechee 2, Ralph Myhre 2, St. Johnsbury
3, Stowe 2, Sugarbush 1, Tater Hill 1, Vermont National 2, West Bolton 1,
The President called the meeting to order. Tracy Sloan welcomed
everyone and asked that the Board and Committee Chairs introduce themselves.
She thanked the Club Reps for a job well done and stated how important
their support was to the VSWGA.
Mary Corey asked if the Club Reps had received and reviewed copies of
the 2008 Annual Executive Committee Meeting Minutes. They had reviewed their copies; there were no questions
or amendments. The Minutes were
approved as written.
of Three New Board Members: The
Nominating Committee chaired by Vice President Phyllis Simon and committee
members Jeanne Morrissey, Carolyn Barbieri, Ellen Sheffer, Judy Manley, and
Sarah Lee, made the decision to present all seven applicants to the membership
for a vote. The
tradition has been that applicants are presented to the Board and the Board
selects a slate of nominees to be presented to the membership with the option
of accepting any nominees from the floor.
The applicants were: Phyllis
Simon – Vermont National (incumbent), Nancy Myers – Blush Hill –
(Incumbent), Kathy Sikora – West Bolton, Barbara Tiffany – Sugarbush, Pam
Shover – Williston, Cynthia Borck – Stowe, Mickey Potwin – Lake Morey,
with no nominees from the floor. Ballots
were distributed to the voting members. The
votes were tallied and the new board members are:
Simon – Vermont National
Myers – Blush Hill
Sikora – West Bolton
Morrissey stated there were no losers in this election, we were happy to have
so many qualified applicants and sad that there were only three slots
Sloan introduced Libby Smith. Libby
has been playing on the Mini Tour, she won the Vermont State Amateur several
times and the VSWGA uses her photo on our website home page.
Libby thanked the VSWGA for their $1,000 contribution to help pay her
entry fees. She wanted everyone
to know how much it meant to her, she offered help to Mary Ann Levins by
giving a Junior Clinic and as a special thank you she also volunteered to play
a round of golf with three members from one of the VSWGA member clubs.
All of the clubs names, with representatives at the meeting, were
thrown into a hat and the name selected for the round of golf with Libby was
The 2009 Treasurers Report consisted of a Balance Sheet, Profit and
Loss Statement with Pie Chart graphs of our Income and Expenses.
Tracy Sloan reported the 2009 season ended with a negative ($2,435.32)
balance, which was better than the projected negative ($5,000).
The negative balance resulted from the loss of our USGA Intern Grant.
The USGA grants were limited for
the 2009 season and unfortunately Vermont was one of the casualties.
Tracy emphasized that the VSWGA strives to operate from a zero base
budget which she feels is achievable in 2010.
Income Pie Chart
thru August 2009:
= $ 718.20 –
to Pin = 5,207.00 –
= 15,376.97 – 15%
= 19,320.00 – 19%
= 27,835.58 – 28%
= 30,879.00 – 32%
Pie Chart thru August 2009:
= $ 977.79 –
= 6,062.04 -
= 6,666.04 –
Expense = 7,497.10
= 23,220.40 – 31%
= 31,035.31 – 41%
Profit and Loss Statement were:
Amateur was up $7,445 for 2009
because the host club was Burlington Country Club.
is down $6,600 because the membership has dropped off by 20%.
State Day Weekly
for 2009 is reported net of sales tax. The
VSWGA has started paying amusement (sales) tax to the State of Vermont.
We do not feel this is a fair tax but the VGA has been unsuccessful in
their fight with the State over this issue.
Tracy feels it is in our best
interest to start paying before the state decides that we are a similar
organization and sends us a delinquent tax bill.
balance increase was due to timing of the 2008 Seniors.
was down because we did not host the tournament this year.
Treasurers reports were approved as written.
expressed her thanks to the committee chairs for their outstanding performance
throughout the season.
Web Administrator, Cindy Paquet, does an exceptional job with the VSWGA
website. Cindy designs and
maintains the website, plus writes the majority of the articles.
She is always making improvements which make the VSWGA website far
superior to any other association. During
2009 Cindy added a new Message Board and acquired a new AT&T Laptop
The new Message Board has 7 sections:
Administrative, State Day, Championships, Rules, Miscellaneous, Local
Tournaments and Flea Market. This
allows members to post club tournaments, ask questions, advertise items for
sale and even air some of their pet peeves.
commented that she was disappointed that so few members were using the Message
Board. One of the Club Reps said
that she did not find it to be user friendly but the majority agreed the
biggest problem was not being able to sign on.
Cindy stressed the importance of signing in using your e-mail address
and using the VSWGA password 1234.
Then you must complete the registration form and set up a User Name and
your own Password.
AT&T Laptop Connect Card
allows Cindy to post tournament information and tee times to the website from
anywhere. This has been a big
help getting tournament tee times posted to the website.
Sloan thanked Cindy on behalf of the VSWGA for the fabulous job she has done
throughout the year.
Barbieri reported that we have a contractual obligation to the USGA to
maintain scheduled course ratings in order to receive monies from the GHIN
system. We have fallen behind in
this obligation. There were 23
courses due for rating in 2009; six course ratings were completed and three
more are scheduled. Williston
country Club requested that their rating be postponed until 2010 because of
course changes. We still have
some catching up to do but have made good progress this year.
The northern courses still remain a problem.
We have two qualified Team Leaders from the North and one from the
Central who is willing to travel. There
are no courses to be added to the list for 2010 which leaves 13 courses to
bring us up to date
ratings are taking longer because most of the raters are new and the training
process is time-consuming. There seems to be interest in course ratings but
when course gets scheduled, many people have other commitments.
Bassett is planning a Course Rating Seminar in the spring and anyone
interested in rating should attend.
Interested parties are welcome to observe a rating team, plus they can
take an online Course Rating Seminar through the USGA University. To complete the online training seminar contact Tracy
Sloan, she in turn will contact Mary Kay Kemp from the USGA. Mary Kay will send an e-mail with your assigned User Name and
Password and a direct link to the online Course Rating Seminar.
recommends that the courses take care of lunch, carts and give raters vouchers
to play the course. Most of the
ladies rating teams only have 3 or 4 women, they start at 9:00 a.m. and
complete nine holes around 2:30 - 3:00 p.m., then go in for lunch. This makes it too late to play.
The men rating teams show up with 10 experienced raters for 9:00 a.m.,
they complete all 18 holes by noon, have lunch then go out and play 18 holes.
This is what the ladies strive to accomplish.
The VSWGA Rating Committee lost most of their experienced raters, which
explains the longer rating process. There
are only 4 Team Leaders, Carolyn Barbieri, Nancy Myers, Ellen Sheffer, and
Nina Tasi, Nancy Murphy is experienced and will become eligible to be a team
leader in 2010.
is a problem; most courses do not like committing to a specific date and want
a confirmation call one-week prior. Fridays
and weekends are out making Mondays or Thursdays the best days.
rating standards are: Courses
must be rerated every 10 years or if tees are moved more the 50 yards.
Any changes in bunkers or hazards only affect ratings slightly if they
are in the landing zone or near the green.
The biggest factor is distance.
cannot rate their own course but they can be an observer.
suggestion was made to assign team leaders specific courses, making them
responsible for scheduling and rating those courses.
Allbright, Tournament Procedures chair, was unable to attend the meeting.
Tracy Sloan reported that Kathy did a great job overseeing all the
The Seniors was held at Neshobe and a Thank You goes to the co-chairs
Andy Raymond and Ellen Sheffer. The
Neshobe staff were great hosts and ran a very smooth and wonderful two-day
event. The top three places were:
Reggie Parker, Ekwanok = 148
Susie Bremner, Rocky Ridge = 163
Mary Corey, Cedar Knoll = 166
The Amateur was held at Burlington Country Club and a Thank You goes to
the co-chairs Rhonda Colvard and Diane Peters.
John Paul and all the staff and helpers should be proud for running a
fantastic three-day event. The top three places were:
Molly Aronsson, Burlington = 211
Catherine Shomo, Rutland = 223
Holly Reynolds, Copley = 225
Mid-Amateur Championship: The
Mid-Amateur was held at Haystack and a Thank You goes to co-chairs Eileen
Ranslow and Judy Manley. All of
the Haystack staff were great to work with over the last three years and ran a
very nice two-day event. The top three places were:
Erika Politano, Crown Point = 164
Ann O’Day, Williston = 166
Tiffany Maurycy, Williston = 167
England Amateur Championship: Host
site was Metacomet CC in East Providence RI.
A thank you goes to Lori DiPersio and Patricia Keough.
Chelsea Curtis of MA
Isabel Southard and Sara Whitney both of MA
Teo Poplawski, Champlain CC, VT = 234
Catherine Shomo, Rutland CC, VT = 237
Holly Reynolds, VT = 239
Morgan Deutsch, VT = 242
Keely Levins, Rutland, VT = 251
Reggie Parker, Edwanok, VT = 253
State Championships sites and Dates:
Seniors - Rutland CC –
07/21/10 – 07/22/10
Amateur - Neshobe CC –
08/17/10 – 08/19/10
Mid-Amateur - Vermont National CC – 09/11/10
New England - Green Mountain National CC, VT – 07/06/10
Parot reported that through September 16th we have 2872 active
VSWGA women golfers using the GHIN handicap system. This is a drop of 11% over 2008, paralleling the membership decrease at
most Vermont golf courses. Member
clubs have been billed $46,122 for GHIN handicap fees.
that $46,122 we have collected $41,340. There
will be one final billing for the 2009 season that will be mailed by the 2nd
week in October. After the August
billing Harriet anticipates receiving an estimated $750 additional GHIN fees
All GHIN fees carried over from last year were collected by June of
recommended that all clubs deactivate any players who are no longer members of
your club. This will remove them from the initial May billing, avoiding
your club being overcharged the $15 per player fee for those individuals.
It is much easier to do this at
the beginning of the year rather than having to reconcile the entire list with
your active membership list.
The VSWGA and
member clubs that are currently licensed will need to re-visit the club
licensing process prior to January of 2011,
which is the next licensing period.
It’s as simple as either attending a seminar held by the USGA or
taking the seminar online and passing a short quiz.
A schedule of all USGA Handicap seminars may be found on their website
USGA will also be offering a course through their USGA University on Handicap
Committees, which will prove very helpful and answers many questions on
handicapping in general If anyone is interested in taking the course they can
contact Harriet Parot and she will arrange for a login password through the
The GHIN system should be set up to transmit daily, because for those
clubs transmitting weekly there could be delays in scores being posted.
Any questions contact Harriet.
encouraged Club Reps to attend the Spring Club Rep Training session, which is
normally held during the month of May. It’s
very informative and can help answer many questions.
There is some TPP Program
training, showing how to use the system to run leagues, state day and
calculate winners, etc.
Harriet for a job well done!
of Play Chair, Nancy Myers and her committee, Carolyn Barbieri, Nancy Myers,
Shari Pfannenstein and Mickey Potwin received positive feedback from the VSWGA
Board and the members, saying what a fantastic job they had done and how well
the Turtle System had worked. The
average State Day round was 4˝ hours.
Trouble courses that normally had rounds of 6 hours or more were completing
their rounds in 5 hours.
Pace of Play committee gave out 46 slow play warnings and 2 turtle
designations, the second one on the last week of State Day.
It was very interesting to look at the tee sheets and times.
A course might be averaging 4.5 hours and then a group, one
that receives a warning, comes along and finishes in 4.75 hours.
It then would take 7 or 8 groups before the times came back into the
4.5-hour range. So it appears
that we are identifying the correct groups.
have heard both positive and negative feedback. Any policy on slow play inherently makes players aware of
their pace of play and many did not like that.
Many players complained, “They didn’t like the feeling of having to
watch the clock”. Several
complained that they were out to have a nice round of golf, or were players of
lesser ability, and that expecting them to play in 4.5 hours was unfair.
Many also complained that they felt their finishing times were
incorrect. Many objected to their
warning by saying, “There is no way we finished 23 minutes behind.”
We don’t know if this is a misconception on their part, they didn’t
go to the scoring table immediately, or the finishing times are inaccurate.
This is an area where we could improve.
the positive side, we have heard many remarks about how much nicer it is to
play a state day without worrying about the 5-hour rounds.
Many of these women were to the point of no longer playing State Days.
We also now have a record of the times for each round during state day.
One of the State
Day misconceptions is that the Turtle System does not allow anyone to play
Yes, you must try to keep up with the group in front of you but if
you’re having a bad day and repeatedly get into trouble causing your group
to fall behind, when there is an open hole in front of you, if you get into
trouble again, please let the group behind you play through while you are
looking for your lost ball. Both
groups must report this to the committee when they complete their rounds.
Disqualification (DQ) Option:
DQ is another option for any player having a terrible day causing their
group to fall behind. Example: You just can’t get over a hazard or waste area;
the group in front is long gone and the group behind you is waiting.
There comes a time when it’s best to just go to the other side and
drop a ball and write DQ in the Hdcp area of your scorecard.
You should still post your score just take your maximum esc strokes on
Occasional excuses are acceptable, weird things happen such as losing
your ball on the last hole, etc. but too many excuses equal a warning.
2010 the State Day Book will explain that upon completion of your round of
golf, go directly to the scorers’ table and let them know you have completed
your round. Then add your cards,
verify scores, sign your cards and turn them in.
Upon completion you then go to the parking lot and put your clubs away
few clubs said some of their older women were not going to play in State Days
because of the Turtle System but other clubs reported they gained several new
players because of the 4˝-hour rounds.
A motion was
brought to the floor to make the Pace of Play Turtle System a permanent policy
for State Days to become effective in 2010. Motion Passed
Offense = Warning
Offense = 4 Weeks of not being able to have a tee time prior to noon or being
required to receive one of the last tee times.
Offense = 8 Weeks of not being able to have a tee time prior to noon or being
required to receive one of the last tee times
Neville has resigned and a new State Day chair will be appointed for 2010.
During the 2009 playing season, 472 State Day members played 3670
rounds. There were 59 State Day
tournaments held over a 20-week period. Approximately,
300 members won over 7,000 points totaling $21,000 in prize money paid out to
was made in getting Club Reps for all clubs.
an effort to address the concerns over State Day cart cost, the fall letter to
Pros included an expanded section on cart requirements and fees.
We are hopeful the clubs will respond to this section and we will
communicate the results either in the State Day book or the website.
In any event, if you are concerned about the cost of a cart, it is best
to check directly with the Pro shop prior to the State Day.
new Pace of Play policy has been very good for the VSWGA’s relationship with
the courses. They are happy with
our 4˝-hour rounds.
Shari Pfannenstein has resigned as Rules Chair, her business is doing very
well, that combined with her official USGA Rules duties, does not leave her
with enough free time for the VSWGA. Thank
you Shari for you years of Service!
VSWGA will be forming a Rules Committee; anyone interested in being on the
committee can contact Tracy Sloan. They
will be expected to attend an official USGA Rules Seminar.
Ann Levins runs the Junior Program and has made it a great success.
The VSWGA assists the program by donating our Closest To the Pin (CTP)
money, which helps the Junior Program meet its matching funds requirement.
First Tee Program:
First Tee Program began last year and had grown to having 47 schools
participate. This program is for
both girls and boys and is supported by the VSWGA, the VGA and several other
Stableford System was introduced as a Pace of Play program, to encourage
players to pick up after they had reached their maximum esc on a hole. The
majority agreed, it was tried but did not work, while the Turtle System was
well thought out and implemented successfully.
During the 2009 season, the Stableford was played by two courses, Tator
Hill and Killington. Both had low
attendance and want to return to the Medal Play format for 2010.
A motion was made
to discontinue the Stableford Format for all State Days. Motion Passed.
2008 Kathy Allbright and Rhonda Colvard want to form a Committee to review the
possibility of running State Days like tournaments, by dividing players into
equal flights, instead of being placed in flights based on your handicaps.
This fell through the cracks last year but they asked Tracy to have
anyone interested in working on The State Day Flights Committee to contact
Rhonda Colvard at firstname.lastname@example.org.
Special Thank You:
Simon said a special Thank You should go to Krissie Lohrman for setting up the
Final State Day flights. There
were NO flight revisions and all of the prizes were awarded accurately.
She also did a wonderful job of getting all of the State Day gift
VSWGA needs to form an 80th Anniversary Committee; this event will
probably be celebrated at the Seniors. Anyone
that loves to plan Parties or is interested in working on the 80th
Anniversary Committee, please contact Tracy Sloan.
Job Search Committee is being formed to prepare all of the paperwork, job
description, advertising, etc, for a new Director of Administration.
This search will be from October through November.
Krissie Lohrman has thrown her hat into the ring plus we have Holly
Reynolds and Richard Milhrad who have expressed an interest in filling that
position. Anyone interested in being on the Job Search Committee please
contact Tracy Sloan.
to the Pin:
to 2009 the Closest to the Pin contest was based on handicap, lower handicap
players on one hole and the higher handicap players on the other.
In 2009 a decision was made to have two CTP contest holes for everyone.
This has not affected the number of participants.
Everyone seems to be happy with having the opportunity to have two
results have proven that anyone can win Closest To the Pin.
All flights have had winners
with the greatest number being in the C
Morrissey made a suggestion that the VSWGA should have a Development
Committee. She is the chairperson
for the Inspiration Committee and though it would be great to work on Board
interested in being on the Development Committee please contact Jeanne
asked why the State Day Chits were not split for amounts greater than $100.
Tracy Sloan admitted this was an oversight for this year but with
things being so hectic it worked to our advantage.
to the VSWGA Secretary:
Corey completed her second term and will be leaving the Board.
Phyllis Simon, on behalf of the Board, thanked Mary for her 6 years of
service and presented her with a beautiful cutting board which was engraved
with “VSWGA, 2003 -2009.” Mary
loved the Cutting Board and though it was so appropriate to receive a board
for being on the Board. She said
that being the VSWGA Secretary with no prior secretarial skills had been a
learning experience that made her truly appreciate that position.
Tracy Sloan acknowledged Mary’s years of service and expressed her
appreciation in the opening comments.
will be the last time I prepare the Minutes.
Thank you and good luck to my successor.
Board Meeting adjourned: 11:45 a.m.
Meeting: Lake Morey, October 20, 2009, 10:00 a.m.
Minutes completed: October 8,
October 9, 2009